Subcontract Administrator

Located in Lowell, MA, Watermark is an Engineering, Construction and Operation & Maintenance, company providing a wide variety of Environmental, Infrastructure and Buildings/Facilities services to Private, Municipal and Government Clients throughout New England and along the eastern seaboard.

Position Title:   Subcontract Administrator

SUMMARY: The Subcontract Administrator (SCA) is responsible for issuing purchase orders and performing the post award management of the subcontract.  The SCA will also perform other duties as assigned.


Responsible for issuing purchase orders/change orders to vendors/subcontractors, tracking of the purchase orders to make sure all applicable paperwork is properly executed by the vendor/subcontractor, continuous review for compliance with applicable Federal or state labor requirements, as well as company policies, and the final closeout of the purchase order.

Reviews subcontractor insurance certificates for compliance with Company requirements.

Disseminates all properly executed purchase orders to respective personnel.

Acts as liaison between the vendor/subcontractor and the Company’s Legal Counsel for terms and conditions issues when necessary.

Responsible for the procurement and delivery coordination of project materials, supplies, rental/leased equipment, rental/leased vehicles and other necessary items for the project job site.

Tracks and ensures compliance of subcontractor payment and performance bonds.

Works directly with the accounting team on accounts payable issues including data input of vendor/subcontractor invoices into the Company financial software, reviews employee expense reports, preparse check runs for both accounts payable and employees and generates necessary reports.

Tracks, reviews and submits project certified payroll to the respective Clients.

Enters data into accounting financial software.

Prepares and disseminates weekly reports.

Performs other duties as assigned.



Purchase Order File Maintenance.

SUPERVISORY RESPONSIBILITIES: Supervise Appropriate Junior Staff.

COMPETENCIES: To perform the essential functions of this position successfully, an individual should possess the following competencies: .

Be well organized.

Possess analytical and problem solving skills.

Possess professional-level communication skillss.

Possess excellent time management skills.

Be able to manage multiple priorities.

Be detail oriented.

Be self-motivated.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Understanding of the Federal Acquisition Regulation and Defense Federal Acquisition Regulations.

Basic understanding of general accounting principles.

Familiarity with the Deltek procurement module.


Bachelor’s Degree in related field

5-7 years experience as Subcontract Administrator

COMPUTER SKILLS: Skilled with Microsoft Office (Outlook, Word, Excel)

Deltek Vision a plus

OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice..

PHYSICAL DEMANDS: The physical demands are those found in a typical office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualified candidates please click on link below:


If you have a disability which prevents you from sending a resume electronically, please mail or fax your resume to:


175 Cabot Street                             

Lowell, MA 01854

Fax: (978) 453-9988


Watermark is an Equal Employment Opportunity employer that values the strength diversity brings to the workplace. All qualified applicants, regardless of race, color, religion, gender, sexual orientation, marital status, gender identity or expression, national origin, genetics, age, disability status, protected veteran status, or any other characteristic protected by applicable law, are strongly encouraged to apply. If you have a disability which prevents you from sending a resume electronically, please mail or fax your resume to the above.

“In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.”

Watermark uses e-Verify in its hiring process.



To apply for this job please visit


(function(i,s,o,g,r,a,m){i['GoogleAnalyticsObject']=r;i[r]=i[r]||function(){ (i[r].q=i[r].q||[]).push(arguments)},i[r].l=1*new Date();a=s.createElement(o), m=s.getElementsByTagName(o)[0];a.async=1;a.src=g;m.parentNode.insertBefore(a,m) })(window,document,'script','//','ga'); ga('create', 'UA-62418238-1', 'auto'); ga('send', 'pageview');